Free Standard Operating Procedure (SOP) Template

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Download our free Standard Operating Procedure (SOP) Template:

• Standard Operating Procedure (SOP) Template.doc file (Word Document)
• Standard Operating Procedure (SOP) Template.pdf file (PDF)

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Purpose of a SOP

Standard Operating Procedures (SOPs) outline operating procedures for various tasks, machinery, and processes within the workplace. SOPs can also be used as a training and as part of an induction document. The primary goal is to protect workers from injury or illness by outlining a safe system of work and providing adequate training and instruction. This form is broadly aligned with AS45001:2018.

How to Use a SOP Template

This SOP is a template only and must be customised for your business by a competent person in consultation with workers.

To complete the SOP, fill in the details including:

• Task, site and PPE details,
• Any relevant licenses, certificates or competencies, and
• The required steps for the procedure.

Other factors that need to be considered include, but are not limited to, ensuring that:

• Relevant legal requirements have been met,
• Workplace specific risks are identified and managed, and
• Workers are consulted with during the customisation / review process.

When to Use

After customisation, workers should read and agree to comply with the SOP prior to operation within your business. It can also be used for refresher training periodically.

Who Should Use

SOPs should be developed by a competent person. SOPs are then read and followed by the worker completing the task. New workers should also read and understand SOPs during the induction or onboarding process.

Legal Considerations

There is no specific legal requirement to have a documented Standard Operating Procedure (SOP). However, it is best practice, as having SOPs can assist in meeting general legal duties, including:

• s(19)(3)c WHS Act – Duty to Provide Safe Systems of Work
• s(19)(3)d WHS Act – Duty to Ensure Safe Use of Plant
• s(19)(3)f WHS Act – Duty to Provide Adequate Information, Training, Instruction and Supervision
• s(39) WHS Regulations – Duty to Provide Adequate Information, Training, and Instruction
• s(203) WHS Regulations – Management of Risks to Health and Safety (PCBUs with management or control of plant)

The Code of Practice "Managing risks of plant in the workplace" states that employers (PCBUs) must provide workers with information, training, and instruction as necessary to protect them from risks arising from the use of the plant.

FAQ's

What is a Standard Operating Procedure (SOP) Template?

A SOP template is a document that can be customised to detail step-by-step instructions for safely performing a specific task or using equipment in a workplace.

What are SOPs used for?

SOPs are used to provide clear, step-by-step guidelines for performing tasks safely, ensuring that workers follow consistent practices to minimise risks.

Do employees need training on SOPs?

Yes, all employees must receive training on the SOPs relevant to their tasks to ensure they understand and can safely follow the procedures.

Did you know?

The concept of Standard Operating Procedures has its origins in the military, where they were established to ensure the safe and effective execution of complex operations, even in high-pressure situations. This highlights the long-standing importance of SOPs in promoting consistency and safety across various industries.

Article Sources and Further Reading

• Model Code of Practice: Managing risks of plant in the workplace (Safe Work Australia)
• Plant (Safe Work Australia)
• The Complete Guide to WHS Policies and Procedures in Australia (Spire Safety)
• What is a PCBU? (Spire Safety)

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