How Can We Help?
Categories
Table of Contents
< All Topics
Print

What is ISO 45001 Certification and How Do I Get Certified?

ISO 45001 certificationISO 45001:2018 (or AS/NZS 45001:2018) is the international standard for Work Health and Safety Management Systems. A WHSMS is a system designed to ensure the health and safety of employees in the workplace. A WHSMS is a framework for managing workplace health and safety that is typically based on a Plan-Do-Check-Act model.

AS 45001:2018  replaced the older AS/NZS 4801:2001 standard in 2018. The new standard is very similar to the old AS/NZS4801 standard with an extra focus on managing occupational health and safety risks and opportunities.

AS 45001 includes a number of requirements for occupational health and safety management systems, including:

  • Leadership and worker participation
  • Planning for hazard identification, risk assessment, and risk control
  • WHS objectives
  • Competence and training for workers
  • Support and resources for the management system
  • Operational control and emergency preparedness
  • Performance evaluation and monitoring
  • Continual improvement

Organizations can seek ISO 45001 certification to demonstrate their compliance with the standard and their commitment to managing occupational health and safety risks. ISO45001 certification is typically carried out by an independent third-party certification body (e.g. exemplar or JAS ANZ).

How do I get ISO 45001 certification?

To gain ISO 45001 certification you are required to implement and maintain a Work Health and Safety Management System that meets the requirements within the standard. The ISO 45001 certification process can take anywhere from a few weeks for a small company to many months for larger companies. The overall ISO 45001 certification process can be broken down into the following steps:

  • Information gathering
  • Gap analysis
  • Plan
  • Design and document
  • Implement and establish
  • Audit
  • Get your ISO 45001 certification

Information gathering

You will first need to establish why your organisation needs ISO 45001 certification and how you intend to develop and implement the system. You may choose to manage the process internally however more often that not, the assistance of a ISO 45001 certification specialist will be required. If you required a WHSMS consultant to help with your please, contact us.

You will also want to gain a comprehensive understanding of the ISO 45001 certification standard and its requirements. This includes understanding the Plan-Do-Check-Act (PDCA) model and the various requirements related to occupational health and safety management. The standard is available for purchase at SAI Global.

Gap analysis

A WHSMS gap analysis is a process that helps organizations to identify gaps or areas of improvement in their current Work Health and Safety Management System (WHSMS) compared to the requirements of a specific standard or regulation. The gap analysis helps organizations to understand where they are in relation to the desired state of their WHSMS and what steps they need to take to achieve compliance with the standard or regulation.

Here are the key steps involved in a WHSMS gap analysis:

  • Identify the standard or regulation: Determine the specific standard or regulation that your organization wants to comply with, such as AS/NZS 4801 or ISO 45001.
  • Review current WHSMS: Review your current WHSMS documentation, policies, procedures, and practices to determine how they align with the requirements of the standard or regulation.
  • Identify gaps: Identify gaps or areas of improvement in your current WHSMS compared to the requirements of the standard or regulation. This includes identifying areas where your organization is not meeting the requirements of the standard or regulation, as well as areas where your organization could improve its health and safety management practices.
  • Develop an action plan: Develop an action plan to address the identified gaps and areas of improvement. This includes developing new policies and procedures, modifying existing ones, and implementing new health and safety management practices.
  • Implement and monitor: Implement the action plan and monitor progress towards achieving the desired state of your WHSMS. This includes tracking performance against the identified gaps and areas of improvement and making adjustments as needed.

A WHSMS gap analysis helps organizations to identify the strengths and weaknesses of their current health and safety management practices and develop a roadmap for improving them.

Plan

Planning involves deciding what steps you are going to take to achieve your ISO 45001 certification. It includes planning and decision making around:

  • What is the expected timeframe for development and implementation?
  • Will it be managed internally or with help from an ISO 45001 certification consultant?
  • What will the scope of the WHSMS be?
  • What resourcing will it require?

Design and document

To establish a Work Health and Safety Management System (WHSMS) for ISO 45001 certification, you will need to design and develop documentation specific for your workplace, the nature of your work activities, and the associated health and safety risks. Here are some key pieces of information you will need to help design and document your WHSMS:

  • Legal and regulatory requirements: To obtain ISO 45001 certification you will need to identify the legal and regulatory requirements that apply to your organization and work activities. This includes any relevant workplace health and safety legislation and regulations, as well as any industry-specific standards or guidelines.
  • Workplace hazards and risks: You will need to identify the hazards and associated risks that are present in your workplace. This includes physical hazards (such as noise, chemicals, and machinery), biological hazards (such as viruses and bacteria), and psychosocial hazards (such as workplace stress and bullying). You will need to assess the likelihood and severity of these risks and prioritize them for control.
  • Workforce: You will need to understand the roles and responsibilities of your workforce, including their training and competency requirements. This includes identifying any specific health and safety training that is required for workers to perform their jobs safely.
  • Operational processes: You will need to analyze your operational processes and identify any potential health and safety risks associated with them. This includes identifying any work activities that involve hazardous materials, equipment, or processes.
  • Emergency response and preparedness: You will need to develop plans and procedures for responding to emergencies and incidents that may occur in your workplace. This includes developing evacuation plans, emergency response teams, and procedures for managing spills or other incidents.
  • Performance monitoring: Prior to ISO 45001 certification you will need to establish performance monitoring and reporting mechanisms to ensure that your WHSMS is effective in managing health and safety risks. This includes developing metrics and targets to track your progress towards achieving your health and safety goals.

By gathering and analyzing this information, you can develop a comprehensive WHSMS that addresses the unique health and safety risks associated with your workplace and work activities.

Implement and establish

Now that you have designed and documented your WHSMS its time to put your plans into action! You can now start implementing the processes you have designed including:

  • WHS risk management (e.g. SWMS, SOPs)
  • WHS consultation and training (e.g. inductions and safety meetings)
  • Continuous improvement (e.g. WHS objectives, internal audits and management review)

Putting plans into action can be difficult, you will likely run into problems that you didn’t foresee when designing your WHSMS and the documentation and processes may need to be fine tuned prior to ISO 45001 certification audit.

Audit

Prior to gaining ISO 45001 certification your organization will require an audit from a certified third-party accredited auditing body. A WHSMS 45001 audit is a systematic and independent examination of an organization’s Work Health and Safety Management System (WHSMS) to determine its conformity with the requirements of the ISO 45001 standard. The purpose of the audit is to evaluate the effectiveness of the WHSMS in managing occupational health and safety risks and to identify opportunities for improvement.

Here are some key aspects of a WHSMS 45001 audit:

  • Objective evaluation: The audit is conducted by an independent auditor who evaluates the WHSMS objectively to determine its conformity with the requirements of the ISO 45001 standard.
  • Document review: The auditor reviews the organization’s documentation related to the WHSMS, including policies, procedures, and records, to determine whether they meet the requirements of the standard.
  • On-site inspection: The auditor conducts on-site inspections to observe the implementation of the WHSMS and to verify that it is operating effectively.
  • Interviews: The auditor conducts interviews with employees to gather information about the implementation of the WHSMS and to verify that employees are aware of their roles and responsibilities.
  • Audit report: The auditor prepares an audit report that identifies areas of compliance and non-compliance with the ISO 45001 standard. The report includes recommendations for improvement and may include corrective actions that the organization needs to take to address non-compliances.
  • Follow-up: The auditor may conduct follow-up audits to verify that the organization has implemented corrective actions and that the WHSMS is operating effectively.

A WHSMS 45001 audit provides valuable information about the effectiveness of an organization’s WHSMS in managing occupational health and safety risks. The audit report can be used to identify areas for improvement and to develop a roadmap for continuous improvement of the WHSMS. Additionally, certification to the ISO 45001 standard can demonstrate to stakeholders that the organization is committed to managing occupational health and safety risks in a systematic and effective manner.

Get your ISO 45001 certification

Upon completion of your ISO 45001 certification audit you will be issued with your certificates stating that you have a WHSMS that is compliant with the ISO 45001 certification standard. You can publish this on your website, use it for tenders or bids and display the ISO “ticks” on your company property and website.

Contact Us