Safety Data Sheet Register Template (Free Word & PDF Download)

Download a free Safety Data Sheet Register template in Word or PDF format. Use it to list every hazardous chemical at your workplace and meet your duties under the WHS Regulations.

Prefer to build and share your register online instead of editing a document? Use our free SDS Register tool — it stores your chemicals, generates a shareable link for workers and inspectors, and is built on the same template you can download below.

Download the Safety Data Sheet Register template

• SDS Register Template — Word document (.docx)
• SDS Register Template — PDF version (.pdf)

*For internal use only. Not for resale or redistribution. By downloading, you agree to our Free Resources Licensing Agreement.

Purpose of this template

The Safety Data Sheet Register template is used to list hazardous substances that are being used in a workplace. The primary goal is to protect workers from injury or illness by keeping a single, current list of hazardous chemicals and their SDS. This template is broadly aligned with AS/ISO 45001:2018.

How to use the template

Fill out the template by adding details of all the hazardous chemicals at your workplace.

This document is a template only and it must be customised for your business. Other aspects that may need to be considered include, but are not limited to, ensuring that:

• Relevant legal requirements have been met,
• Workplace specific risks are identified and managed, and
• Workers are consulted with during the customisation / review process.

When to use it

The template should be updated continually so the register stays current as chemicals are introduced or removed.

Who should fill it in

This form can be completed by your workers, Safety Advisor, Project Manager or other competent person in your organisation.

Legal considerations

Maintaining a Safety Data Sheet Register is a legal requirement outlined within:

• s(346) WHS Regulations – Hazardous chemicals register

Other legal duties that may be relevant include:

• s(19)(3)d WHS Act – Duty to Ensure Safe Use, Handling and Storage of Substances

Template FAQ

Is this Safety Data Sheet Register template free?

Yes — the Word and PDF versions above are free for internal business use under our Free Resources Licensing Agreement.

What is an SDS (Safety Data Sheet)?

A Safety Data Sheet (SDS) is a standardised document that provides crucial information about a hazardous chemical, including its properties, physical, health and environmental hazards, and the protective measures and safety precautions required.

What is a hazardous substance / hazardous chemical?

Hazardous chemicals are substances, mixtures or articles that pose risks to health and safety. These risks can manifest immediately, causing poisoning or burns, or lead to long-term health conditions.

How do I know if a substance is hazardous?

Section 2 of the Safety Data Sheet, "Hazard(s) Identification", will usually state whether the substance is classed as hazardous and outline the hazards associated with it.

Word template or online tool — which should I use?

Use the Word template if you want a static document you control. Use the free online SDS Register if you want a shareable link, central storage and an easier way to keep the register current.

Article Sources and Further Reading

1. Classifying chemicals in Australia (Safe Work Australia)
2. Safety data sheets – Chemicals (Safe Work Australia)
3. Chemical Safety Training (Spire Safety)