Management Systems outline how the business manages its responsibilities and document how critical functions are performed, including:
- Safety policies
- Risk management processes
- Training and competency
Management systems can also be written to meet certain standards, demonstrating the organisations commitment to best practice, for example:
- AS4801 / 45001 – OHS
- AS9001 – Quality
- AS14001 – Environmental
Your company can be certified as compliant with the above standards (or others) which demonstrates to clients, suppliers and other stakeholders that your company is performing at a high standard and has a commitment to managing and improving your safety, quality and environmental responsibilities.
Well-documented procedures lay the foundations for effective WHS management
What is a Management System?
The management system is usually broken into several components including:
- The Manual – A document outlining the overall management system. Among other things, it includes information on the responsibilities given to different parties, internal auditing processes and how documents are managed/controlled.
- Policies – A document that states the organisation’s commitment and overall goal or values in relation to a specific process (e.g. Work Health and Safety Policy).
- Procedures – A document that details how organizational processes are managed (e.g. Working at Heights Procedure).
- Forms / Registers etc. – A variety of documents that assist in the implementation and record-keeping for the management system (e.g. Workplace Hazard Inspection Form).
We can help with the development and implementation of management systems compliant with ISO4801/45001, ISO9001 and ISO14001 as well as training your staff to give you the knowledge to maintain your accreditations.
ISO Certification is broken into 2 key elements:
- The development/implementation, and
- The audit.
The second stage or “audit” must be conducted by a qualified auditor who is aligned with an accreditation body and authorized to conduct audits on their behalf. The audit is usually broken into multiple stages, for example:
Stage 1 – Pre-Implementation Audit
At this stage, the auditor will usually spend 1 – 2 days ensuring all systems, procedures and processes are in place and that the organization is geared up for Stage 2 – The implementation Audit
Stage 2 – Implementation Audit
This audit can be up to 5 days or longer (for triple accreditation) and involves the auditor reviewing the organisation’s documentation, and commitment and determining how the organisation is tracking in the early stages of its ISO implementation.
Stage 3 – Surveillance Audits
Surveillance Audits are 3 – 5 days in duration and are completed annually until the organisation requires recertification (usually every 3 years). These audits are comprehensive reviews of how well the organisation is meeting the requirements outlined within the standard.
Spire Safety can assist you in finding an auditor, however, at Spire Safety we only offer services for the first key element, and that is the development and implementation. We can help your organisation assess what it needs to meet the relevant standards (sometimes called a gap analysis) and assist in the development and implementation of the relevant processes/procedures.
We offer 3 packages for the development and implementation of ISO accreditation, depending on the level of support your organisation requires.