Free Mobile Phone Policy Template
Download our free Mobile Phone Policy Template:
*For internal use only. Not for resale or redistribution. By downloading, you agree to our Free Resources Licensing Agreement
Purpose of a Mobile Phone Policy
Purpose of a Mobile Phone PolicyA Mobile Phone Policy outlines the framework and expectations related to mobile phone usage in the workplace. These policies aim to create a balance between the convenience of mobile technology and the preservation of safety and well-being.
How to Use
This Mobile Phone Policy template should be customised by a competent person, signed by a top-level manager (e.g. the director), and displayed in the workplace or provided by other means (e.g. website). It should also be communicated to new workers as part of their induction or onboarding process.
This document is a template only and it must be customised for your business. Other aspects that need to be considered include ensuring that:
- Relevant legal requirements have been met,
- Workplace specific risks are identified and managed, and
- Workers are consulted with during the customisation / review process.
When to Use
This document should be displayed in a prominent area or uploaded to your website/ centralized document system. You should also use it during employee inductions, and you may wish to refresh your workers on the contents of the policy periodically as part of a safety meeting or refresher training.
Who Should Use
This document should be endorsed with the signature of the appropriate top-level manager (such as a director). It can be used by your Safety Advisor, Project Manager, or other Manager/s to communicate the requirements to workers (including new workers).
Legal Considerations
Generally, under the WHS legislation, there is no specific legal requirement to have or display a Mobile Phone Policy. However, it is best practice. It can help meet general legal duties, including:
s(19)(3)a WHS Act – Duty to Provide a Safe Working Environment
Workers also have legal responsibilities, including:
- s(28) WHS Act – Duty of workers:
- Taking care of yourself
- Taking care of others
- Following procedure
- Following instruction
FAQ
What is a Mobile Phone Policy?
A mobile phone policy is a set of guidelines and rules established by an organization to regulate the use of mobile phones within the workplace. It outlines expectations regarding acceptable usage, security protocols, and consequences for policy violations.
Why do companies need a Mobile Phone Policy?
A Mobile Phone policy is crucial to ensure clarity and consistency in the usage of mobile devices within the workplace. It helps in managing distractions, safeguarding sensitive information, and maintaining a productive work environment.
How do Mobile Phone policies address mobile phone security?
These policies usually include measures to protect company data and sensitive information stored or accessed on mobile devices. This may involve requirements for password protection, encryption, regular software updates, and guidelines for handling confidential information on mobile platforms.
Did you know?
In some workplaces, mobile phone policies have inspired creative initiatives like “Phone-Free Fridays” or “Digital Detox Days.” These designated periods encourage employees to disconnect from their devices, fostering deeper focus, healthier work-life balance, and increased face-to-face interactions among colleagues.
Article Sources and Further Reading
- The Complete Guide to WHS Policies and Procedures in Australia (Spire Safety) <https://spiresafety.com.au/resources/guide-to-whs-policies-and-procedures/>
- What is a WHSMS (Work Health and Safety Management System)? (Spire Safety) <https://spiresafety.com.au/resources/what-is-a-whsms/>
- Work Health and Safety Policy (Safe Work NSW) <https://www.nsw.gov.au/enterprise-investment-trade/policy/work-health-and-safety>