The management system is usually broken into several components including:
- The Manual – A document outlining the overall management system. Among other things, it includes information on the responsibilities given to different parties, internal auditing processes and how documents are managed/controlled.
- Policies – A document that states the organisation’s commitment and overall goal or values in relation to a specific process (e.g. Work Health and Safety Policy).
- Procedures – A document that details how organizational processes are managed (e.g. Working at Heights Procedure).
- Forms / Registers etc. – A variety of documents that assist in the implementation and record-keeping for the management system (e.g. Workplace Hazard Inspection Form).
We can help with the development and implementation of management systems compliant with ISO4801/45001, ISO9001 and ISO14001 as well as training your staff to give you the knowledge to maintain your accreditations.
ISO Certification is broken into 2 key elements:
- The development/implementation, and
- The audit.
The second stage or “audit” must be conducted by a qualified auditor who is aligned with an accreditation body and authorized to conduct audits on their behalf. The audit is usually broken into multiple stages, for example:
Stage 1 – Pre-Implementation Audit
At this stage, the auditor will usually spend 1 – 2 days ensuring all systems, procedures and processes are in place and that the organization is geared up for Stage 2 – The implementation Audit
Stage 2 – Implementation Audit
This audit can be up to 5 days or longer (for triple accreditation) and involves the auditor reviewing the organisation’s documentation, and commitment and determining how the organisation is tracking in the early stages of its ISO implementation.
Stage 3 – Surveillance Audits
Surveillance Audits are 3 – 5 days in duration and are completed annually until the organisation requires recertification (usually every 3 years). These audits are comprehensive reviews of how well the organisation is meeting the requirements outlined within the standard.
Spire Safety can assist you in finding an auditor, however, at Spire Safety we only offer services for the first key element, and that is the development and implementation. We can help your organisation assess what it needs to meet the relevant standards (sometimes called a gap analysis) and assist in the development and implementation of the relevant processes/procedures.
We offer 3 packages for the development and implementation of ISO accreditation, depending on the level of support your organisation requires.
We specialise in simple and effective management systems. Made by managers, for managers.
Our management systems are designed with practicality in mind. A system made by experts with front line experience managing busy organizations and projects.
How do I get ISO 45001 certification?
The easiest way to get certified is to call us now. We can typically get a company certified for ISO 45001 (as well as 9001 and 14001) for around $20,000 total cost (including certification audit).
The timeline for us to develop a ISO 45001 compliant WHS Management Systems (or a 45001, 9001 and 14001 integrated management system) is typically 6 weeks development + 1 week for the certification audit = about 7 weeks total.
Step 1: Gap Analysis (SKIP THIS?)
Many consultants will start with a gap analysis to identify gaps in your existing system, with the goal of filling these gaps to achieve certification. In our experience, many clients do not need a gap analysis and their journey starts at Step 2 below.
Even if the company has existing WHS documentation or systems, it is usually simplest and easiest to begin with a new WHS Management System and simply “add-in” any existing documents or procedures that will add value to the new system (quite often a lot of the old documentation is retired or archived).
Step 2: Getting a WHSMS
Option 1 – Purchase “Off-The-Shelf” WHSMS
Purchasing an off-the-shelf system is fastest and cheapest. This WHSMS will be generic in nature, but workplace-specific documentation can be added to the system.
Its similar to how you would make a homemade pizza – you are likely to buy the pizza base (or even a plain cheese pizza) from the supermarket, and then add your own choice of toppings. Then, bam! You have your own customized and workplace-specific WHS Management System (or pizza! or both!).
Option 2 – Write the WHSMS From Scratch
This option could be a lengthy process – and it will likely need to be written by someone with experience (or a consultant). For example, the WHSMS Manual is typically 20 – 50 pages (or longer). The entire system could take months to create – why reinvent the wheel?
Step 3: Overview of Operations
The next steps assume you have purchased an off-the-shelf system and engaged a consultant (hopefully us!) to assist.
The real work begins! We need to learn about your company’s:
- Operations
- Staff
- Work Sites / Locations
Step 4: Develop Company-Specific Documentation
Company-specific documents may include SWMS, Permit Systems or Inductions. In addition to the front-end documents, the back-end documents including Policies, Procedures and Registers (or spreadsheets) are developed. To learn about WHS Policies and Procedures, read our detailed guide.
Step 5: Implement the WHSMS
Now, use the system! This can include inducting staff (with the new induction tool) and implementing Safe Work Procedures (SWPs or SWMS). You also need to conduct the following:
- Safety Inspection
- Safety Meeting (and distribute a Safety Alert)
- Emergency Drill
- Management Review Meeting
- Internal Audit (we help with this step)
You will also need to ensure your workplace is safe and well-managed. For example, ensuring first aid kits and fire extinguishers are available.
Step 6: Third-Party Audit (The Easy Step)
Now you can sit back and let the auditor admire your WHS Management System. A third-party auditor will review your documentation and workplace. There will be corrective actions (i.e. stuff that needs fixing). However, we have a 100% success rate and have never failed an audit.
Step 7: Get Your ISO 45001 Certificates
You will be issued with certificate/s which you can display on your website and submit for tenders.
Step 8: Keep Your Certificates
You will required “surveillance audits” yearly and “re-certification audits” every 3 years to maintain your certification.
We help clients from any industry implement practical and cost-effective workplace safety solutions according to their individual needs. Our consultants are experts in their field and are committed to providing high-quality workplace safety services.
WHS Compliance Auditing
WHS Audits will help businesses determine what legal responsibilities are being met and what areas have gaps in safety management.
Our WHS Compliance Auditing service is designed to ensure your business not only meets but exceeds the rigorous standards set for workplace health and safety.
Through a comprehensive review of your current practices, policies, and procedures, we identify potential gaps in compliance and provide actionable recommendations to mitigate risks. Our expert team stays abreast of the latest regulations and industry best practices, offering you peace of mind that your operations are safeguarded against potential liabilities.
Partner with us to foster a safer work environment, enhance employee well-being, and secure your company’s reputation as a leader in health and safety excellence!
ISO Certification
Achieving ISO accreditation from an accredited certification is a vital ambition for corporations looking to demonstrate their commitment to HSEQ performance.
Our ISO Certification service is tailored to guide your business through the intricate process of achieving and maintaining ISO standards compliance.
By leveraging our deep understanding of the ISO framework and industry-specific requirements, we offer a structured approach to prepare your organization for certification. From initial gap analysis to implementing process improvements and conducting internal audits, our team supports you every step of the way.
Let us help you demonstrate your commitment to quality, sustainability, and continuous improvement, setting your business apart in the competitive landscape.
System & Procedure Development
Management systems and procedures outline how the business manages its responsibilities and document how critical functions are performed.
Our Safety System and Procedure Development service is meticulously crafted to build robust safety frameworks tailored to your organization’s unique needs.
Recognizing the critical importance of workplace safety, we work closely with you to develop and implement comprehensive safety systems and procedures that not only comply with regulatory standards but also promote a culture of safety and responsibility. From risk assessments and safety planning to training programs and emergency response strategies, our expert team provides end-to-end support.
By partnering with us, you empower your business to minimize risks, protect employees, and enhance operational efficiency!
WHS Training & Gap Analysis
Legally, staff must be trained and competent to perform their jobs. As a rule, the amount and level of training should be directly proportional to the safety risk involved with the job.
Our WHS Training and Gap Analysis service offers a dual approach to fortifying your workplace safety and compliance.
Starting with a thorough gap analysis, we meticulously evaluate your current WHS practices against industry standards and regulatory requirements, identifying areas for improvement and providing clear, actionable insights.
By choosing our service, you not only elevate your compliance and safety standards but also empower your employees with the knowledge and skills to maintain a safe working environment!
Other Safety Services & Advice
Spire Safety can provide experienced and qualified safety professionals wherever and whenever you need them.
Understanding that each business faces unique challenges, we provide Other Safety Services and Advice tailored to your specific requirements. Whether you need assistance with ergonomic assessments, chemical safety management, mental health initiatives, or any other safety concern, our expert team is equipped to deliver.
We offer practical advice, innovative strategies, and hands-on support to ensure your workplace not only meets safety regulations but becomes a benchmark for best practices in your industry.
Partnering with us means gaining access to a wealth of knowledge and experience, dedicated to enhancing the safety, well-being, and productivity of your workforce!
No matter the workplace, no matter the occupation, our consultants are passionate about providing quality advice to ensure the highest standard of compliance, safety culture and wellbeing within your organisation.
Our WHS services:
- WHS Compliance Auditing
- ISO Certification
- System and Procedure Development
- WHS Training and Gap Analysis
- Other Safety Services and Advice
We also offer engaging and interactive training programs suitable for a range of workplaces. All training is conducted by professionals, who are experts in their field and have the relevant training and assessing qualifications. Our training includes courses accredited by ASQA (Australian Skills Quality Authority) and non-accredited courses that can be tailored and specialised to meet our client’s needs.