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Free Hot Conditions Policy Template

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*For internal use only. Not for resale or redistribution. By downloading, you agree to our Free Resources Licensing Agreement

Hot Conditions Policy examplePurpose of a Hot Conditions Policy

A Hot Conditions Policy outlines the framework and expectations related to hot conditions. The policy aims to create a safe and healthy working environment by managing the risks associated with hot conditions, ensuring the well-being of employees, and minimizing potential hazards.

How to Use

This Hot Conditions Policy template should be customised by a competent person, signed by a top-level manager (e.g. the director), and displayed in the workplace or provided by other means (e.g. website). It should also be communicated to new workers as part of their induction or onboarding process.

This document is a template only and it must be customised for your business. Other aspects that need to be considered include ensuring that:

  • Relevant legal requirements have been met,
  • Workplace specific risks are identified and managed, and
  • Workers are consulted with during the customisation / review process.

When to Use

This document should be displayed in a prominent area or uploaded to your website/ centralized document system. You should also use it during employee inductions, and you may wish to refresh your worker.

Who Should Use

This document should be endorsed with the signature of the appropriate top-level manager (such as a director). It can be used by your Safety Advisor, Project Manager, or other Manager/s to communicate the requirements to workers (including new workers).

Legal Considerations

Generally, under the WHS legislation, there is no specific legal requirement to have or display a Hot Conditions Policy. However, it is best practice. It can help meet general legal duties, including:

s(19)(3)a WHS Act – Duty to Provide a Safe Working Environment

Workers also have legal responsibilities, including:

  • s(28) WHS Act – Duty of workers:
  • Taking care of yourself
  • Taking care of others
  • Following procedure
  • Following instruction


What is a Hot Condition Policy?

A hot conditions policy ensures the safety of individuals during hot weather by providing guidelines to prevent heat-related issues like heatstroke, dehydration, and sunburn.

Why are Hot Condition Policies important?

Hot conditions policies provide clear guidance to prevent heat-related illnesses and injuries, ensuring individuals are adequately prepared and protected in hot environments, reducing health risks.

What measures are typically included in Hot Conditions Policies?

Hot conditions policies may involve monitoring weather, providing shaded areas and water, allowing rest breaks in cooler places, adjusting schedules, training on heat risks, and establishing emergency protocols.

Did you know?

Some hot condition policies incorporate innovative solutions like heat stress monitoring technology, which tracks environmental conditions and alerts workers when heat levels become unsafe, helping to prevent heat-related illnesses and injuries in the workplace.

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