Free Visitor Induction Template

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Visitor Induction Template

Purpose of Document

Visitor Induction templates are used to induct visitors into the workplace. The primary goal is to protect visitors from injury or illness by providing vital safety information and a workplace familiarization. This form is broadly aligned with AS45001:2018.

How to Use

Go through the checklist with the visitor and explain the relevant points to them. Familiarize the visitor with the workplace, including any emergency procedures, then have them sign the induction.

This document is a template only and it must be customised for your business. Other aspects that may need to be considered include, but are not limited to, ensuring that:

Relevant legal requirements have been met,
Workplace specific risks are identified and managed, and
Workers are consulted with during the customisation / review process.

When to Use

Visitors should be inducted before they enter the workplace or any hazardous areas.

Who Should Use

This induction form can be completed by your workers, Safety Advisor, Project Manager or other competent person in your organisation.

Legal Considerations

There is no specific legal requirement to complete a visitor induction. However, it is best practice, especially for larger companies. It can help meet general legal duties, including:

s(19) WHS Act – Primary Duty of Care
s(39) WHS Regulations – Duty to Provide Information, Instruction and Training

FAQ

What is a visitor induction?

Visitor induction refers to the process of orienting and educating individuals, often newcomers or guests, about safety protocols, procedures, and essential information relevant to a specific environment or workplace.

What are the benefits of a visitor induction?

Effective visitor induction systems contribute to a safer work environment, offering a verifiable record of attendance and ensuring that individuals possess the necessary knowledge before entering the premises

Article Sources and Further Reading

Legal considerations

The following legal requirements may be relevant to this type of work.

Work Health and Safety Act (Harmonised) — Provides the primary duties for protecting workers and other people from work health and safety risks.
Work Health and Safety Regulations (Harmonised) — Sets out requirements supporting the management of workplace hazards and risks.

The following codes may be relevant to this type of work.

Managing WHS Risks Code of Practice — Provides practical guidance on identifying hazards, assessing risks and applying effective controls.
Work Health and Safety Consultation, Cooperation and Coordination Code of Practice — Provides practical guidance on consulting workers and coordinating with other duty holders.
Managing the Work Environment and Facilities Code of Practice — Provides practical guidance on safe work environments, workplace facilities and related controls.