Free Hot Works Permit Template

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Hot Works Permit Template

Purpose of Document

Hot Works Permits are used to manage the risks associated with hot works, including injury to workers or fire / explosion. The primary objective is to ensure the safety of workers by providing a permit system to ensure safety protocols are followed. This form is broadly aligned with AS/NZS 45001:2018.

How to Use

This form should be completed by the permit holder (work party supervisor) and signed off by the site supervisor, permit authority or other competent person.

NOTE: This document is a template only and it must be customised for your business. Other aspects that may need to be considered include, but are not limited to, ensuring that:

Relevant legal requirements have been met,
Workplace specific risks are identified and managed, and
Workers are consulted with during the customisation / review process.

When to Use

A Hot Works Permit is completed prior to any activities that pose a fire or ignition hazard.

Who Should Use

This form can be completed by the permit holder, with sign off being completed by the permit authority, Safety Advisor, Project Manager or other competent person in your organization.

Legal Considerations

Hot Work Permits are not mentioned in the WHS Regulations. In the Welding Processes code of practice it states:

you should still document specific procedures which should include the issue of a 'hot work permit'

However, to provide context, this in the section of the code that talks about Fire, Explosion and Hazardous Atmospheres. If the risks of fire are generally well managed (e.g. in a metal fabrication workshop) hot works permit are often not in use – in my experience.

There is no specific legal requirement within the WHS Regulations to complete a Hot Works Permit. However, they are best practice, especially for large companies. This permit can help meet general legal duties including:

s(19)(3)c WHS Act – Duty to Provide Safe Systems of Work

FAQ

What is hot works?

Hot works refer to processes that involve generating flames, sparks, or heat. These activities include welding, cutting, grinding, and other processes that produce sparks or open flames.

What hazards are associated with hot works?

Hot works hazards include:

Fire / explosion
Exposure to dangerous fumes
Electrical hazards
Conducting heat through pipes
Flying Sparks
Burns
Exposure to ultraviolet or infrared light
Heat exposure

What are the precautions for hot works?

How works safety controls include:

Removal of flammables
Ventilation
PPE
Welding screens
Fire watch
Fire extinguishers or other firefighting equipment
Flash back arrestors

Article Sources and Further Reading

Legal considerations

The following legal requirements may be relevant to this type of work.

Work Health and Safety Act (Harmonised) — Provides the primary duties for protecting workers and other people from work health and safety risks.
Work Health and Safety Regulations (Harmonised) — Sets out requirements supporting the management of workplace hazards and risks.

The following codes may be relevant to this type of work.

Managing WHS Risks Code of Practice — Provides practical guidance on identifying hazards, assessing risks and applying effective controls.
Work Health and Safety Consultation, Cooperation and Coordination Code of Practice — Provides practical guidance on consulting workers and coordinating with other duty holders.
Managing the Work Environment and Facilities Code of Practice — Provides practical guidance on safe work environments, workplace facilities and related controls.