Free Company Vehicle Policy Template

Download our Free Company Vehicle Policy Template:

*For internal use only. Not for resale or redistribution. By downloading, you agree to our Free Resources Licensing Agreement.

Company Vehicle policy example

Purpose of a Company Vehicle Policy

A Company Vehicle Policy outlines the framework and expectations related to company vehicle usage. The policy aims to create a safe and healthy working environment by managing the risks associated with company vehicle usage, ensuring the well-being of employees, and minimizing potential hazards.

How to Use

This Company Vehicle Policy template should be customised by a competent person, signed by a top-level manager (e.g. the director), and displayed in the workplace or provided by other means (e.g. website). It should also be communicated to new workers as part of their induction or onboarding process.

This document is a template only and it must be customised for your business. Other aspects that need to be considered include ensuring that:

Relevant legal requirements have been met,
Workplace specific risks are identified and managed, and
Workers are consulted with during the customisation / review process.

When to Use

This document should be displayed in a prominent area or uploaded to your website/ centralized document system. You should also use it during employee inductions, and you may wish to refresh your workers on the contents of the policy periodically as part of a safety meeting or refresher training.

Who Should Use

This document should be endorsed with the signature of the appropriate top-level manager (such as a director). It can be used by your Safety Advisor, Project Manager, or other Manager/s to communicate the requirements to workers (including new workers).

Legal Considerations

Generally, under the WHS legislation, there is no specific legal requirement to have or display a Company Vehicle Policy. However, it is best practice. It can help meet general legal duties, including:

s(19)(3)a WHS Act – Duty to Provide a Safe Working Environment

Workers also have legal responsibilities, including:

s(28) WHS Act – Duty of workers:
Taking care of yourself
Taking care of others
Following procedure
Following instruction

FAQ

What is a Company Vehicle Policy?

A Company Vehicle Policy provides a set of guidelines for using, maintaining, and managing company-owned or leased vehicles. The policies usually cover safety, insurance, maintenance, and rules for employees driving these vehicles.

Why are Company Vehicle Policies important?

Company Vehicle Policies ensure safe, efficient vehicle use, help minimize risks, protect assets, ensure legal compliance, promote accountability, and set clear expectations for employees driving company vehicles.

What are some common components of Company Vehicle Policies?

Common components of company vehicle policies include eligibility criteria, safe driving guidelines, maintenance requirements, accident reporting procedures, personal use rules, and consequences for policy violations.

Did you know?

In some places, company vehicle policies may extend to unconventional modes of transport, such as bicycles or scooters, reflecting a commitment to eco-friendly commuting options. These policies not only promote sustainability but also encourage employee health and well-being through active transportation choices.