Free Position Description (Logistics Coordinator) Template

Purpose of the Free Position Description (Logistics Coordinator) Template

A well-crafted position description is a cornerstone of effective workforce management and a key element in demonstrating safety due diligence. This free Position Description (Logistics Coordinator) template provides a structured starting point for defining the key responsibilities, qualifications, and safety obligations for this critical role within your supply chain operations.

Using a clear and comprehensive PD ensures that both the organisation and the employee understand expectations, reporting lines, and accountability, particularly concerning health and safety. Properly defining this role is a fundamental part of your organisation's overall WHS management systems.

What is included?

This template is structured to cover all essential aspects of the Logistics Coordinator role, including:

• Position summary and primary purpose.
• Key responsibilities and duties, covering operations, administration, and safety.
• Essential and desirable qualifications, skills, and experience.
• Specific Work Health and Safety (WHS) accountabilities.
• Key Performance Indicators (KPIs) to measure success.

How to use the Free Position Description (Logistics Coordinator) Template

This document is designed as a customisable foundation. It provides a logical framework aligned with Australian WHS practice, which you can adapt to the specific context of your business.

Important: We've provided a solid starting point, but you must customise this document to reflect the specific hazards, equipment, software, procedures, and reporting structures of your unique workplace. A generic PD is not sufficient to meet your duties.

To use the template, work through each section and replace the placeholder text with information relevant to your organisation. Be specific when detailing tasks related to inventory management, transport coordination, and supplier liaison.

When defining WHS duties, consider risks specific to your site, such as traffic management, loading/unloading procedures, hazardous materials, and manual tasks. For organisations needing expert help to align role responsibilities with safety obligations, engaging external support through WHS consulting can provide valuable clarity and assurance.

When to use it

A detailed Position Description for a Logistics Coordinator is a versatile tool that should be used throughout the employment lifecycle. Key instances include:

• Recruitment and Onboarding: Use it to create accurate job advertisements and to guide the induction process for new hires.
• Performance Reviews: It provides a clear benchmark for assessing employee performance and setting future goals.
• Role Clarification: It serves as a reference point for the employee and their manager to resolve any ambiguity about responsibilities.
• Incident Investigations: Following a workplace incident, reviewing the relevant PD can help determine if role definitions, training, or procedures were contributing factors. This process is a common component of formal WHS compliance auditing.
• Organisational Restructuring: When roles or departments change, updating the PD ensures that responsibilities are clearly re-allocated and no safety-critical duties are overlooked.

Who should use it

This template is designed for use by various stakeholders within an organisation to ensure consistency and clarity. Primarily, it will be used by:

• Human Resources (HR) Managers: For creating job ads, managing recruitment, and maintaining employee records.
• Hiring Managers and Department Heads: To define the needs of their team and ensure potential candidates have the right skills and understanding of the role's safety requirements.
• WHS Managers and Advisors: To ensure that safety responsibilities are clearly articulated, assigned, and understood within a key operational role. Documenting these duties helps prepare for and align with global standards, a process often supported by ISO 45001 consulting.
• Business Owners and Directors: To establish clear lines of accountability within their organisation and demonstrate due diligence in managing their operations safely.

By providing a clear and thorough role outline, you empower your Logistics Coordinator to perform their job effectively and contribute positively to your organisation's safety culture. For more templates and guides to support your safety systems, explore our complete free WHS resources library.