Free Position Description (First Aid Officer) Template

Purpose of the Free Position Description (First Aid Officer) Template

Defining the role of a First Aid Officer is a critical step in establishing a safe and prepared workplace. This Free Position Description (First Aid Officer) Template provides a structured foundation for outlining the key duties, responsibilities, and qualifications for the position.

Using a formal position description ensures clarity for both the appointed individual and the wider organisation, helping to integrate their duties into your broader safety framework. A clear PD helps ensure the officer understands their role in providing immediate care during an incident and in maintaining first aid facilities.

This document is designed to work alongside other key safety documents. The responsibilities outlined in the position description should align with the practical steps detailed in your Free First Aid Procedure Template, creating a cohesive and comprehensive approach to workplace first aid.

How to use the Free Position Description (First Aid Officer) Template

This template is provided in both DOCX and PDF formats for your convenience. The DOCX file is fully editable, allowing you to tailor the content to the specific requirements of your business, industry, and the risks identified in your workplace.

It is crucial that you adapt this document to reflect your unique operational environment and legal obligations.

Note: We have created this template as a starting point. You must customise it to suit the specific hazards, risks, and organisational structure of your workplace.

Key areas to customise include the reporting lines, specific duties related to your site's first aid needs, and required qualifications beyond the standard certification. A generic position description is not sufficient for demonstrating due diligence.

Regularly reinforcing first aid knowledge is as important as having the initial qualifications. Use our First Aid Awareness Toolbox Talk Template to conduct refresher sessions and keep these vital skills top-of-mind for your entire team.

Key Responsibilities to Include

When customising the template, ensure you detail the core functions of the role. These typically include:

• Providing immediate first aid and emergency care to injured or ill workers and others at the workplace.
• Contacting emergency services when required (e.g., calling an ambulance).
• Documenting all treatments and incidents in a first aid register or incident report form.
• Regularly inspecting and maintaining the contents of all first aid kits and facilities.
• Monitoring first aid supplies and ordering new stock as needed.
• Acting as the primary point of contact for first aid matters in a specific area or for the entire workplace.

When to use it

A formal position description for a First Aid Officer should be used whenever you appoint someone to this role, whether they are a new hire or an existing employee taking on additional responsibilities. It is also beneficial to use it to formalise the duties of existing, informally appointed first aiders.

This ensures everyone understands the expectations and the importance of the role within your safety protocols.

This document forms an important part of your overall WHS management systems, demonstrating a clear commitment to providing adequate first aid resources. It provides auditable evidence that roles and responsibilities have been formally assigned and communicated, which is a cornerstone of effective safety management.

Who should use it

This template is designed for use by a range of personnel responsible for workplace health and safety and human resources. This includes:

• WHS Managers and Safety Advisors
• Human Resources (HR) Professionals
• Business Owners and Directors
• Operations and Site Managers

For organisations that need help defining WHS roles or integrating them into a broader safety strategy, expert guidance can be invaluable. Spire Safety offers professional WHS consulting to help businesses establish robust safety frameworks and ensure their practices align with Australian standards.

It's also important to recognise the expanding scope of workplace wellbeing. While this document focuses on physical first aid, organisations are increasingly seeing the value of addressing psychological health. You can learn more about this complementary field by reading our article on Mental Health First Aid in the Workplace.