Free Position Description (Scheduler or Planner) Template

Purpose of the Free Position Description (Scheduler or Planner) Template

Defining the roles and responsibilities of key personnel is fundamental to a safe and efficient workplace. This free Position Description (Scheduler or Planner) template provides a structured starting point for outlining the duties, qualifications, and critical WHS accountabilities for your planning and scheduling staff.

A well-defined Position Description ensures that candidates and employees clearly understand their role in preventing incidents by managing project timelines, allocating resources effectively, and integrating safety considerations into every phase of planning.

A detailed Position Description for a Scheduler or Planner is a core component of effective WHS management systems. It clarifies how the role contributes to the organisation's overall safety performance and demonstrates a commitment to proactive risk management. Clear role definition is also a key requirement for organisations seeking certification against international standards; expert ISO 45001 consulting often focuses on ensuring such roles and responsibilities are formally documented and understood.

How to use the Free Position Description (Scheduler or Planner) Template

This resource is available for download in both DOCX and PDF formats. The DOCX version is fully editable, allowing you to tailor the content to the specific needs of your organisation, industry, and the particular projects the role will manage.

It's designed as a comprehensive foundation, aligned with Australian WHS practice, covering key result areas, qualifications, experience, and specific safety responsibilities.

Important: This is a template only. We have provided a structured starting point, but you must customise this document to reflect the unique hazards, risks, and operational requirements of your business.

It is not a substitute for professional advice. For assistance tailoring this document to your specific needs, consider engaging professional WHS consulting services.

When to use it

A Position Description for a Scheduler or Planner should be used in several key situations. The most common is during the recruitment process when advertising for a new hire.

It can also be used when promoting an internal candidate into the role or when conducting performance reviews to set clear expectations and measure performance. Furthermore, it's good practice to review and update Position Descriptions periodically, especially after significant organisational changes or as part of a continuous improvement cycle following a formal WHS compliance auditing process, which may identify gaps in role responsibilities.

Who should use it

This template is designed for use by a range of personnel within an organisation. Primarily, it will be used by Human Resources (HR) managers, recruitment specialists, and hiring managers responsible for the recruitment and onboarding process.

Operations Managers, Project Managers, and WHS Managers should also be involved in reviewing and customising the document to ensure the technical and safety-related duties accurately reflect the operational environment and legal obligations. This collaborative approach ensures the Position Description is both functional and robust.

Explore our free WHS resources library for more templates to support your management system.