Free Position Description (Quantity Surveyor) Template

Purpose of the Free Position Description (Quantity Surveyor) Template

A well-drafted position description is the foundation for successfully recruiting and managing a Quantity Surveyor. This role is critical to the financial health and contractual integrity of any construction project.

Our Free Position Description (Quantity Surveyor) Template provides a structured starting point to attract qualified candidates by clearly outlining the scope, responsibilities, and expectations of the position. Using a detailed template helps ensure applicants understand the commercial and risk management aspects of the role, leading to a better-quality candidate pool.

This document serves not just as a recruitment tool, but also as a foundational component within your company's broader operational framework. Clearly defined roles and responsibilities are essential for effective governance and are a core element of robust WHS management systems, ensuring safety obligations are understood and integrated into all commercial activities.

How to use the Free Position Description (Quantity Surveyor) Template

This template is provided in DOCX format for easy customisation and PDF for immediate viewing. Download the file and open it in your preferred word processor.

Go through each section and tailor the content to match the specific requirements of your organisation, the types of projects you undertake (e.g., commercial, residential, infrastructure), and the seniority of the role (e.g., Cadet, Intermediate, or Senior QS).

Important: While this template offers a comprehensive starting point aligned with Australian industry practice, we stress that you must customise it to reflect your specific workplace. Every organisation has unique reporting lines, software systems, and project management methodologies.

It is your responsibility to adapt this document to ensure it is fit for purpose within your business.

Key Components to Customise

• Key Responsibilities: Adjust the list of duties to reflect the actual day-to-day tasks. This could include cost planning, preparing Bills of Quantities (BQs), tender analysis, contract administration (e.g., using AS 4000 or similar), and managing variations.
• Qualifications and Experience: Specify the required degree (e.g., Bachelor of Construction Management), professional memberships (e.g., AIQS), and years of experience.
• Software Proficiency: List the specific software your business uses, such as CostX, Buildsoft, Jobpac, or Procore.
• WHS Responsibilities: Clearly state the person's role in health and safety, particularly regarding contractor procurement, assessing financial implications of safety initiatives, and contract-related safety clauses. Professional guidance from WHS consulting can be invaluable for defining these duties accurately.

When to use it

A Position Description for a Quantity Surveyor should be used in several key business processes. The most obvious is during recruitment to attract and vet candidates.

However, it is also invaluable for onboarding new hires, setting clear expectations from day one. It serves as a benchmark for performance reviews, providing objective criteria against which to measure an employee's contribution.

Furthermore, it clarifies roles during internal restructuring or when defining project teams for large-scale developments.

The document also plays a crucial role in demonstrating due diligence. Having clearly assigned responsibilities is a fundamental aspect checked during any formal WHS compliance auditing process, showing that the organisation has systematically allocated its safety and operational duties.

Who should use it

This template is designed for use by anyone involved in the hiring, management, or strategic planning of construction and property development teams in Australia. This typically includes:

• Construction Managers
• Project Directors
• HR Managers and Recruitment Professionals
• Commercial Managers
• Directors and Business Owners of construction companies

Whether you are a small contractor hiring your first in-house QS or a large firm expanding its commercial team, this template provides a professional and efficient solution. For organisations pursuing international standards, integrating well-defined roles like this is a key step towards certification, a process that can be streamlined with expert ISO 45001 consulting.

By investing time in customising this document, you create a tool that supports the entire employee lifecycle, from recruitment and onboarding to performance management and career progression. Explore our complete collection of templates and guides in our free WHS resources library to further strengthen your operational frameworks.